Compliant with the law
Guest records under Czech acts no. 326/1999 Coll. and no. 565/1990 Coll. Data is deleted automatically after the statutory six years.
Web application for accommodation providers
Online guest book and check-in
Meet your legal duty to keep a guest register without any paperwork. The guest fills in their details and signs online before arrival, and you receive the finished guest book as a single PDF. Ideal for apartments, guest houses and cottages.
Why you want it
Why an online guest book
An online guest book saves time for you and your guests while meeting the legal duty to keep a register of accommodated guests. No more paper, retyping or illegible forms.
All from the guest's phone
The guest fills in the details and signs with a finger before arrival. No paper and no printing at reception.
Faster arrival
When the guest has filled everything in advance, handing over the keys takes a moment. Less admin and fewer mistakes.
Features
What the application can do
A finished web application ready for your website and your colours – guest records and online check-in in one.
Electronic signature
The guest signs directly on the screen. The signature is part of the resulting PDF for every stay.
Finished guest book in PDF
Every stay produces a clear PDF with the details of all guests and the signature. It arrives by e-mail to you and to the guest.
Four languages
Czech, English, German and Polish for the comfort of foreign guests. The language switches with one click.
Several guests and rooms
The lead guest adds fellow travellers, picks a room and the dates of the stay. All in one form.
Guests from outside the EU
The form asks for a visa number, purpose of stay and home address wherever the law requires it.
GDPR and security
Consent to data processing, a secure transfer and automatic deletion after six years. The data stays yours.
Process
How online check-in works
Three simple steps from a link to a finished entry in the guest book.
Send the guest a link
Put the check-in link in the booking confirmation or on your website. The guest opens it on a phone or computer.
The guest fills in and signs
They enter the details of everyone staying, agree to data processing and sign on the screen.
You get the finished book
The guest book arrives in your e-mail as a PDF. It is also stored in the administration, sorted by property.
Questions and answers
Frequently asked questions
What accommodation providers ask most often.
Can a guest book be kept electronically?
Yes. The law allows the register to be kept electronically as long as it is clear, chronological and can be produced for inspection. This application meets all of that.
Is an electronic signature valid?
For the purposes of the guest register the signature serves as proof that the guest confirmed the details. Both the signature and the date are part of the PDF.
Does it work for foreign guests?
Yes. The form is available in four languages and asks guests from outside the EU for the additional details required by law.
Do I need my own website?
No. I run the application on pswebstyle.com and you simply send guests a link. If you do have a website, we connect the two.
Want an online guest book for your property?
Get in touch and I will prepare a non-binding quote. The price is made up of a one-off setup and annual operation, based on the number of properties.
